Shared team phone lines
Multiple teammates working from the same business number with shared call history, texts, and voicemails.
AI receptionist · live 24/7
Never miss a customer call.
Your AI receptionist answers every call in one ring — qualifies the caller, books on your calendar, warm-transfers urgent work, and texts your team a clean summary. 24/7, in your voice, for less than the cost of one missed job.
For test calls to the AI — say anything, hear how it handles it.
Ready to set it up? Start your 7-day free trial — no charge for a week, cancel anytime.
Plans from $29/moSee pricing before signup. Start small, keep your number, and cancel anytime. Free test callHear a real two-way conversation on your phone before you create an account. Correct video per verticalBrowse the script, call flow, and example for your business type.
1Pick your vertical
2Test the AI
3Forward your number
4Go live
Test drive · no signup
Test-drive the AI on your own phone.
Drop your number and the AI will ring you in 10 seconds — just like a real caller would reach your business. Talk to it however you want. It's the AI on the line, not a sales rep.
- A real two-way conversation — not a recording
- The AI tells you upfront that it's an AI
- Your number isn't saved, sold, or marketed to
24/7
Live answer · holidays, nights, weekends
60+
Industry-trained scripts ready to go
5 min
From signup to your first AI-answered call
03 A complete phone system
Answering is step one. The follow-up is what books the job.
Shared team lines. SMS. Outbound AI callbacks. Editable scripts. A real knowledge base. Calendar, Gmail, integrations, AI memory. The growth tools that move missed calls into booked work.
Two-way SMS conversations
Inbound + approved outbound texts, keywords, and follow-up paths so callers can reply the way they already communicate.
Outbound AI callbacks
Let the AI place script-based follow-ups for missed leads, reminders, appointment confirmations, and status updates.
Editable call scripts
Start from real-world flows for intake, pricing, appointments, urgent calls, follow-ups, and warm transfers.
Knowledge base & learning
Train the AI with your FAQs, policies, scripts, uploaded docs, website content, and never-say rules.
Google Calendar booking
Connect your calendar so the AI holds slots, confirms by text, and sends the intake form.
Gmail & email workflows
Bring email follow-up into the same workspace as calls, messages, and reminders.
Team chat & internal video
Discuss calls behind the scenes and start an internal video huddle around urgent conversations.
Integrations & webhooks
Connect forms, CRMs, scheduling tools, and internal systems so calls use real business context.
AI memory for known callers
Notes, preferences, prior conversations, and AI instructions stay attached to each contact.
02 Setup in 5 minutes
From signup to your phone ringing — by the time your coffee is cold.
No phone trees, no IVR maps, no "press 1 for sales." You describe your business, the AI learns it, and you forward your number. That's it.
01
Tell us about your business
Pick your industry, paste your website, and the AI learns your hours, services, and FAQs in 60 seconds.
02
Forward your number
Keep your number. Forward busy/no-answer/after-hours to the AI. Or get a new dedicated line.
03
Calls answered in 5 minutes
Test from your own phone. Tweak the voice, the script, the transfer rules. Go live when it sounds right.
04 What it actually does
Six things a voicemail will never do for you.
PhoneMachine.ai is not a fancier voicemail. It is the first ring of your business — and it acts like your sharpest receptionist already worked there for two years.
Every call answered in one ring
No voicemail, no hold music, no "please leave a message." Even at 2am, even during a rush.
Caller qualified before you call back
Name, reason, urgency, budget, address — captured and verified by the AI before it hits your team.
Urgent calls warm-transferred
Hot leads and emergencies route to the right person with the context already on the screen.
Booked on your calendar
Connects to Google Calendar. Holds slots, confirms by text, sends the intake form.
Sounds like your best front-desk
Train it on your scripts, your tone, your never-say rules. It is not a generic IVR.
You own the line, the data, the recordings
Dedicated business number. Full transcripts. Exportable. Cancel anytime.
Built for teams
One shared business number your whole team can work from.
Shared phone systems convert because they solve the real mess: missed ownership, duplicate replies, personal phones, and callers repeating the same story. PhoneMachine.ai adds the missing layer — the first response, the notes, the urgency, and the next action are already captured.
Sales, support, after-hours — your whole team works from a single line your customers already know.
Every conversation visible to the team. No more lost threads on personal cell phones.
Caller reason, urgency, transcript, and the suggested next step are ready before a human picks up.
Assign, transfer, snooze, resolve. Nothing ever falls through the cracks.
05 Built per industry
Trained on your kind of call.
Every industry has a different cold-open. HVAC asks about emergencies first. Restaurants ask about party size and dietary needs. We start with the right script for your kind of call, then you customize.
Live workflow
Opening line
“Maple Properties — tenant maintenance, leasing inquiry, or owner question?”
What the AI captures
Unit, issue, urgency level, photos, access permissions
Outcome on your dashboard
See the Property Management page Work order created, vendor matched, tenant texted update
06 How it stacks up
vs. voicemail. vs. answering services. vs. hiring.
The honest comparison. Most teams already pay one of the other three options — they just don't realize they're paying.
What matters
RECOMMENDEDPhoneMachine.ai
Voicemail
Live answering service
Hire a receptionist
24/7 answer in one ring
Yes
No
Yes
No
Qualifies the caller
Yes
No
~ Sometimes
Yes
Books on your calendar
Yes
No
~ Sometimes
Yes
Warm-transfers urgent calls
Yes
No
Yes
Yes
Trained on your business
Yes
No
~ Sometimes
Yes
Setup time
5 minutes
0 minutes
1–2 weeks
4–8 weeks
Monthly cost
From $29
$0 (and ~70% of voicemails go unreturned)
$350–$600+
$3,800+ (W-2, benefits, PTO)
07 In practice
What the AI does with a Tuesday-at-2am call.
Example scenarios built from the call patterns each industry sees most. Want the real thing? Call the line and put the AI through its paces.
Missing ~30 calls a week to voicemail? Every one gets answered, qualified, and put on the calendar — even on Sundays. One booking can cover the month.
After-hours overflowHome services · multi-truckBooked, not lost to voicemail
A front desk buried in repeat calls — hours, insurance, where to park — hands all of it to the AI in your voice. Your team only sees the conversations that matter.
Repeat-question triageClinics · multi-locationStaff freed for real patients
A 2am tenant emergency gets triaged, the on-call vendor dispatched, and the owner texted — before it ever becomes a Monday-morning fire.
Midnight emergencyProperty managementHandled overnight, on its own
08 60+ industries · pick yours
Select your industry. Open a page built for it.
Each industry page ships with a tuned greeting, intake script, transfer rules, and the FAQs your customers ask most. Filter by category or search.
or browse below
Property & Real EstateProperty ManagementOpen page Property & Real EstateReal Estate AgentsOpen page Property & Real EstateMortgage / Loan OfficersOpen page Home Services & TradesHVACOpen page Home Services & TradesPlumbingOpen page Home Services & TradesElectricalOpen page Home Services & TradesRoofingOpen page Health & WellnessDentalOpen page Health & WellnessMedical PracticesOpen page Health & WellnessVeterinary ClinicsOpen page Home Services & TradesAuto RepairOpen page Professional ServicesLaw FirmsOpen page Professional ServicesInsurance AgenciesOpen page Home Services & TradesPest ControlOpen page Home Services & TradesGarage DoorOpen page Home Services & TradesCleaning ServicesOpen page Health & WellnessSalons and SpasOpen page Home Services & TradesLandscapingOpen page Home Services & TradesHandyman ServicesOpen page Home Services & TradesAppliance RepairOpen page Hospitality & EventsRestaurants and CateringOpen page Hospitality & EventsTravel Agencies and Tour OperatorsOpen page Hospitality & EventsHotels and MotelsOpen page Home Services & TradesLocksmithsOpen page Home Services & TradesTowing and RoadsideOpen page Home Services & TradesMoving CompaniesOpen page Hospitality & EventsFuneral HomesOpen page Hospitality & EventsSelf StorageOpen page Professional ServicesCPA and Tax PrepOpen page Professional ServicesFinancial AdvisorsOpen page Health & WellnessChildcare and TutoringOpen page Health & WellnessChiropractic and Physical TherapyOpen page Health & WellnessTherapists and CounselorsOpen page Property & Real EstateHome InspectorsOpen page Professional ServicesConsultantsOpen page Professional ServicesIT Support and Managed ServicesOpen page Professional ServicesMarketing AgenciesOpen page Property & Real EstateConstruction and RemodelingOpen page Property & Real EstateArchitects and EngineersOpen page Hospitality & EventsPhotographers and VideographersOpen page Hospitality & EventsEvent Planners and VenuesOpen page Health & WellnessGyms and Fitness StudiosOpen page Professional ServicesBail BondsOpen page Professional ServicesStaffing and RecruitingOpen page Home Services & TradesPool ServicesOpen page Retail & E-commerceRetail StoresOpen page Retail & E-commerceOnline Stores & EcommerceOpen page Home Services & TradesSolar InstallationOpen page Hospitality & EventsCatering CompaniesOpen page Hospitality & EventsFlorists & Flower ShopsOpen page Home Services & TradesSnow Removal & PlowingOpen page Home Services & TradesSeptic ServicesOpen page Professional ServicesMobile Notary ServicesOpen page Health & WellnessBarbershopsOpen page Home Services & TradesCarpet & Upholstery CleaningOpen page Home Services & TradesTile, Kitchen & Bath RemodelingOpen page Home Services & TradesWater Damage RestorationOpen page Home Services & TradesTree ServicesOpen page Home Services & TradesJunk RemovalOpen page Home Services & TradesPainting ContractorsOpen page Health & WellnessMed SpasOpen page Health & WellnessOptometry & Eye CareOpen page Health & WellnessPet Grooming & BoardingOpen page Home Services & TradesAuto Glass & Windshield RepairOpen page Home Services & TradesAuto Body & Collision RepairOpen page Home Services & TradesReal EstateOpen page Home Services & TradesProperty ManagementOpen page Home Services & TradesLoan Officers and Mortgage BrokersOpen page
09 Honest pricing
Two plans. Add only what you need.
Every plan includes the AI receptionist. Pick the plan by team size, then add users, numbers, campaigns, or extra AI usage when the business needs more.
7-day free trial. Yearly saves about 20%.
Business phone line with AI answering.
$39/mo
Save $10/mo with yearly.For solo owners and small teams that never want to miss a call just because nobody can pick up.
Start StarterWhat’s included
- 1 user and 1 business number
- AI receptionist helps every caller get answered
- Call, text, voicemail, transcript, and summary history
- Warm transfer, calendar booking, and follow-up capture
- 75 AI voice minutes, 200 SMS, and 25 fax pages/mo
Team phone system with AI receptionist built in.
$99/mo
Save $30/mo with yearly.For businesses that need a shared inbox, more call volume, team visibility, and assisted outbound follow-up.
Start BusinessWhat’s included
- 3 users and 2 business numbers
- Shared calls, texts, voicemails, notes, and assignments
- AI knowledge base, transcripts, summaries, and contact memory
- 25 min/mo manual outbound AI script calls
- 300 AI voice minutes, 500 SMS, and 100 fax pages/mo
No surprise bills: if included AI usage runs out, the AI pauses until you add prepaid credit.
Add more when you need it
Growth, outbound, and heavier usage can be added later.
- Extra user: $15/mo
- Extra standard number: $19/mo
- Pooled power-dial numbers on Business Pro
- $25 minimum prepaid usage refill
- Power Dial Campaigns on Business Pro
- SMS drips on Business Pro after approval
- Usage caps and prepaid refill controls
- Custom integration plans available
- Custom high-volume plans available
10 Honest answers
The questions every owner asks first.
Still on the fence? Call (888) 729-0139 and ask the AI itself. It'll tell you.
Does it actually sound human?
Yes. We use the latest ultra-low-latency voice models with sub-second response, natural backchanneling, and your script. You pick the voice and accent. Most callers do not realize they are talking to an AI — and we tell them upfront if you want us to.
Can I keep my existing business number?
Yes. Forward your existing number to the AI on busy / no-answer / after-hours, or 100% of calls — your choice. You can also port your number in or get a new dedicated line.
How long does setup take?
About 5 minutes for a basic line. Tell us your business, paste your website, and the AI ingests your hours, services, FAQs, and pricing. You can start taking real calls today.
What if a caller wants a human?
It will warm-transfer them to your team with the reason already captured — by phone, text, or a calendar booking. You set the rules per scenario.
Does it integrate with my CRM / calendar?
Google Calendar, webhooks, and API access on every paid plan. Native CRMs (HubSpot, Salesforce, ServiceTitan, Housecall Pro, Jobber, AppFolio) on the Business plan and up.
What happens if I use up my included minutes?
Usage protection is on by default: if your included AI usage runs out, the AI pauses instead of silently billing you. Add prepaid credit or upgrade in one click — you will never get a surprise bill.
Can I cancel anytime?
Yes. Month-to-month, no annual lock-in. Cancel from your dashboard. You keep your transcripts and recordings.
Is it HIPAA / TCPA / compliant?
We support HIPAA BAAs through custom healthcare setup. All calls follow TCPA and state two-party consent rules; recordings include the required disclosure when you enable them.
What if it gets a call wrong?
You review the transcripts. Flag a mishandled call and we automatically retrain the AI on the correction. It gets better every week — for free.
Hear it for yourself
Test-drive the AI. Then make it yours.
Dial the line below right now. Talk to the AI like you would a real receptionist. If it sounds like the front desk you wish you had — start your trial.
(888) 729-0139For test calls to the AI — say anything, hear how it handles it.